Purchase Terms & Conditions

Acceptance: Acceptance of the order is limited to the terms and conditions stated herein. Any additions, deletions, or differences in the terms proposed by Seller are objected to and hereby rejected unless Buyer agrees otherwise in writing. Seller’s failure to acknowledge the order within (2) days of the date of receipt or Seller’s commencement of performance or acceptance of the order, in any manner, shall conclusively evidence agreement to the order as written.

Packing, Marking and Shipping: All items shall be packed by Seller in suitable containers for protection to permit safe transportation and handling. No charges shall be made by Seller for packaging unless provided for on the order. The shipping container must be labeled or marked to identify contents without opening, and contain packing sheets listing contents, and Buyer’s purchase order number must appear on all packing sheets, delivery tickets and bills of lading.

Inspection: All articles furnished under the order are subject to final inspection and acceptance at Buyer’s plant not withstanding any payments or prior inspections. Such a final inspection will be made within ten (10) days of delivery to Buyer’s plant. Defective or nonconforming articles may be returned at Seller’s expense within the ten (10) day period. It is understood articles furnished hereunder which fail to pass 100% inspected by Buyer or at Buyer’s option, returned at Seller’s expense, including packaging and shipping, for sorting, correction, replacement, or credit as Buyer elects. The seller agrees that its plant, or such parts thereof, as may be engaged in performance of the order shall be subject to inspection by Buyer and its authorized representative during normal business hours.

Right of Entry: Seller hereby grants to Buyer, its customers, and any applicable regulatory agencies, the right to enter on its premises as well as other necessary places, during normal business hours, for the purpose of inspection of Seller’s facilities and systems to ensure Seller’s compliance with the terms and requirements of the order, including the quality of the contracted work, records, and materials.

Rejection: Buyer may, at its option, demand that Seller repair, replace or make a price adjustment for any articles which fail to meet any of the requirements of the order and Seller shall promptly comply with such demand. Any freight and/or labor charges incurred in connection with the remedying of any defective articles shall be borne exclusively by Seller.

Warranties: Seller warrants to Buyer and Customers that the Goods shall (a) conform in all respects to all of the requirements of the order; (b) be free from all defects in materials and workmanship; and (c) to the extent not manufactured pursuant to detailed designs furnished by Buyer, be free from all defects in design and fit for intended purposes. This express warranty shall remain in effect as to each article furnished here under for the one (1) year period after its initial acceptance, or for the period of six (6) months after acceptance of the repaired article. All warranties shall be construed as conditions as well as warranties and shall not be deemed to be exclusive. This warranty shall run to the Buyer and its successors for the article furnished under the order.

Invoices and Payment: Unless otherwise provided in the order, no invoices shall be issued nor payments made prior to delivery. Invoices must be issued per shipment. Unless freight and other charges are itemized, any discount will be taken on the full invoice amount. Payments are subject to adjustment for shortage/rejection. Payment terms are net thirty (30) days, after date of Seller’s invoice is received by Western Air International. The following items shall appear on the invoice:

1. a) Subcontract/Purchase Order Number
   b) Item Number
   c) Item Description
   d) Unit Price

Quality Clause Definitions:

Discrepancies: During your performance, any deviations noted from established drawings or specifications must be reported to Buyer immediately. No deviation will be considered approved without written confirmation of the fact. Under no circumstances are repairs to be undertaken without prior written approval.

Quality Control System: Vendor shall have a certified quality control system that complies with the latest revision of ISO-9000, “Quality Management Systems”. Notwithstanding the provisions of this clause, the Seller is in no way relieved of the final responsibility to furnish the supplies or services specified herein. This system shall be subject to review by Buyer’s Quality Assurance Representative.

Inspection System: Seller shall maintain an inspection system that complies with the latest revision of ISO-9000, “Quality Management Systems”. This system shall be subject to review by Buyer’s Quality Assurance Representative.

Electrostatic Discharge: Electrostatic Discharge Protection shall be controlled for parts during receipt and through the manufacturing and Inspection cycles, storage and shipping. Electrostatic Discharge Protection criteria, as a minimum, shall be in accordance with the latest version of MIL-STD-1686 or other applicable drawing requirements.

 

 

The Vendor Shall:

1. a) Acknowledge receipt of this Purchase Order by e-mail or Fax;
   b) Applicable customer flow down requirements are acknowledged and adhered to by any external providers;
   c) Advise Western Air International’s Purchasing Department of the corresponding Airway Bill/Bill of Lading Number;
   d) Reference Western Air International’s P.O. Number on the Airway Bill/Bill of Lading, invoice, packing slip, and material certification;
   e) Do not ship any items COD without prior notification to Western Air International of dollar amount
   f) Acknowledge that FAR-145 repair stations are not acceptable to Western Air International as a final FAA acceptance source unless pre-approved by Western Air International in writing prior to purchase.
   g) Retain documents and records required by WAI for a minimum of 7 years or as per contract.

Life Limited Parts: All life limited parts or material must be accompanied with traceability to the OEM and have a continuous history chain.

SUPs & Counterfeit Parts: To prevent the use of suspected unapproved, unapproved, and counterfeit parts as per applicable standards (AS9100, AS9120, ISO 9001, etc.) vendors must ensure that people/employees are aware of:

1. a) their contribution to product or service conformity;
   b) their contribution to product safety; and
   c) the importance of ethical behavior.

Traceability:

All aircraft materials and components must be traceable to a FAA approved/certified source, thereby insuring airworthiness in compliance with FARs. Vendor agrees to assume all responsibility for failures to comply with the mandate. Additionally, traceability needs to be substantiated by some form of documentation from an FAA certified holder. Examples are packing list, invoice, material certification, or part identification tag.
Whenever possible inbound materials need to be accompanied with an 8130-3 tag.

Note: Any printed version of Western Air International Terms & Conditions is considered an uncontrolled copy.

*These Terms and Conditions may change without prior notice*

Updated date: 7/16/2025